The regulations below apply to all users of the online services (online portal and online forms) provided by the International Office of Munich University of Applied Sciences. The use of the online services is approved in accordance with data protection law by the data protection officer at Munich University of Applied Sciences.
Enrolment and registration
To access the online services, users are generally required to register once on the online portal. As part of the registration process, the following data, known as inventory data, is saved in the online portal for each user: first name and surname, email address.
Participation in and use of the online services generally occurs on a voluntary basis. However, the services are obligatory to those wishing to apply for and participate in/access any exchange programmes, funding etc. offered by the International Office.
All personal user data collected as part of the registration process for the online portal and the completion of online forms is processed in accordance with the applicable statutory data protection provisions. This also applies to individual connection data saved in the online services which the system requires to be stored for a limited period of time. To comply with the Erasmus terms and conditions, personal data is transferred to the European Commission’s “Mobility Tool” and “Erasmus+ Online Linguistic Support” service. Data is only passed on to third parties if these third parties are directly involved in supporting incoming students during their time abroad (e.g. the Student Union, International Club, library). Data concerning outgoing students is only passed on to partner institutions that have been specified by the user. Personal data is also transferred to the German Academic Exchange Service (DAAD) if the user has applied through Munich University of Applied Sciences for a scholarship offered by the DAAD. Data may not be passed on to any third parties other than those specified above unless the user has given their permission for this or the operator is obliged to publish such data due to legal regulations.
In accordance with legislation (Art. 6 of the Bavarian Data Protection Law [BayDSG]), the University is entitled to employ contractors to process data. The University employs QS UniSolution GmbH, Meitnerstr.10, 70563 Stuttgart, Germany as a contractor. All registered users may request from Munich University of Applied Sciences at any time and in writing information relating to their personal data which is stored in the online services, or request that all of their data be deleted. The user’s personal data is deleted three years after completion of the stay abroad (non-EU, ‘free mover’ [students who do not study at one of their home university’s partner institutions],travel allowance). For legal reasons, the data collected from students who have taken part in an Erasmus+ programme or who have received funding from the DAAD is only deleted after five years. If a request is made for the data to be deleted before the stay abroad is complete, the stay abroad may have to be ended prematurely, resulting in all the associated consequences.
Type of data saved
General responsibilities of the user
The registration process affords the user a simple, non-transferable right to use the online services. All users must comply with legal provisions, in particular those relating to copyright and data protection.
As a rule, users of the online services must not:
Exclusion of users
Data protection declaration for the online portal and online form
By registering on the online portal for an exchange programme offered by Munich University of Applied Sciences, the user transfers personal data directly to the International Office of Munich University of Applied Sciences via the MoveOn online software provided by the company QS UniSolution GmbH.
Munich University of Applied Sciences
Munich, February 1st 2017